Smart Turf Booking and Lighting Control

Smart Turf Booking and Lighting Control

Dr. Brindha S(1), Ms. Dhamayanthi A(2), Mr. Aswath S(3), Mr. Rajpriyan I(4), Mr. Vibenlal S S(5),

Mr. Yuvan Nithish S N(6), Mr. Giridhar M(7)

(1)Head of the Department, Computer Networking, PSG Polytechnic College, Coimbatore

(2)Lecturer, Computer Networking, PSG Polytechnic College, Coimbatore

(3,4,5,6,7) Students, Computer Networking, PSG Polytechnic College, Coimbatore

Abstract – The Smart Turf Booking and Lighting Control System is developed to make turf management easier and more efficient for Sarah Sports Academy. In traditional systems, turf bookings are done through phone calls, registers, or messages, which can lead to mistakes such as double bookings and delays in confirmation. Lighting systems are also controlled manually, which increases staff workload and electricity usage.

The proposed system provides a web-based platform where customers can view academy facilities, check available turf slots, and book slots online. Customers can also submit payment details and cancel bookings if needed. The admin can verify payments and approve bookings through an admin dashboard.

The system also includes an IoT-based lighting control system using an ESP32 microcontroller connected to Arduino Cloud. This allows the admin to remotely turn the turf lights ON or OFF using a mobile device and internet connection.

Overall, the system helps reduce manual work, improves booking management, saves electricity, and provides a better experience for both customers and administrators.

Key words: Smart Turf Booking, IoT, ESP32, Arduino Cloud, Online Booking, Lighting Control, Django, Sports Academy Management.

1. INTRODUCTION

   In recent years, the rapid advancement of web technologies and Internet of Things (IoT) has significantly changed the way sports facilities are managed and operated. Traditional turf and sports academy management mainly depends on manual processes such as phone-based bookings, physical registers, manual payment verification, and on-site control of lighting systems. These methods are time consuming, error-prone, and inefficient, especially when the number of users increases.To overcome these limitations, a web-based Smart Turf Booking and Lighting Control System is proposed for Sarah Sports Academy.

   The proposed system provides an integrated digital platform where customers can view the features and facilities of Sarah Sports Academy, book available turf slots through a website, and complete payments online. The admin can verify

   payment details and approve bookings through a dedicated dashboard. Customers are also provided with the option to cancel their bookings if required. In addition to the web application, the project incorporates an IoT-based hardware solution using an ESP32 controller connected to Arduino Cloud. This enables remote ON/OFF control of turf lighting from anywhere in the world using a mobile device and internet connection. By combining online booking management with smart lighting automation, the system improves operational efficiency, reduces manual workload, and provides a modern user-friendly experience for both customers and administrators.

2. SYSTEM OVERVIEW

   Sports facility management is rapidly evolving with the integration of web technologies and IoT-based automation. In traditional sports academies, turf operations such as slot booking, payment verification, and lighting control are handled manually, which often leads to scheduling conflicts, inefficient resource utilization, and increased administrative workload. As the number of customers and training activities grows, manual methods become difficult to manage and lack transparency for both users and administrators. To overcome these challenges, a smart digital solution is required that can automate booking operations while also providing remote control over physical infrastructure.

   1. LITERATURE SURVEY
      • Sports Facility Management: Organizing Events and Mitigating Risks by Barbara Frisbee & John Matthews (2018) discusses how digital booking systems streamline sports facility operations and reduce administrative workload.
      • Smart Sports Infrastructure Using IoT by Ramesh Kumar and Anjali Verma (IEEE, 2020) explains how IoT devices like ESP32 can automate lighting and resource management in sports facilities, improving efficiency and reducing energy wastage.
      • Sports Management in Developing Economies by S. Rajasekar & Priya Menon (2021) highlights that many small and semi-urban sports academies still depend on manual booking methods due to lack of affordable customized digital

        solutions.

      • Case Study: Digital Transformation of Sports Academies (2022) demonstrates that integrating online booking systems with facility automation improves customer satisfaction and overall productivity.
   2. WORKING PRINCIPLE OF PROPOSED SYSTEM

      System Overview

      The proposed system integrates a web application, centralized database, admin dashboard, and an IoT lighting control module. The website provides an interface for customers to view academy features, book slots, and manage reservations. The backend processes booking requests and stores them in the database, while the ESP32-based hardware module controls the turf lights remotely through Arduino Cloud.

      User Interaction Flow

      Customers access the website to check available slots and book their preferred time. After booking, they complete the payment and submit the request. Customers also have the option to cancel bookings if required. This simple process ensures smooth interaction and easy management of reservations.

      Admin Processing

      Administrators log in to the dashboard to view booking requests, verify payments, and approve or reject reservations. They can also monitor cancellations and manage overall slot allocation, ensuring efficient control over academy operations

      IoT-Based Lighting Control The ESP32 microcontroller is connected to relay modules that control four turf lights. Through the Arduino Cloud dashboard, administrators can switch the lights ON or OFF remotely using a mobile device and internet connection from anywhere in the world. This reduces electricity wastage and provides flexible control over the lighting system.

3. SYSTEM DESIGN.

   The design of the Sarah Sports Academy Turf Booking System is focused on creating a structured and efficient platform that simplifies the management of turf slot reservations and administrative operations. The system is organized in such a way that both customers and administrators can interact with it easily while maintaining clear control over booking approvals and slot allocation. The design approach ensures that each component of the system performs a specific function, thereby reducing complexity and improving reliability.

   This project consists of two completely independent components: the Web Based Turf Booking System and the IoT- Based Lighting Control System. These two modules do not interact with each other and function separately. The web application is responsible for managing users, allocating slots, handling booking requests, and verifying payments, while the hardware module using ESP32 and Arduino Cloud is used only to remotely control the turf lighting system. Because both systems are independent, any issue in the lighting hardware will not affect the wesite operations, and similarly, the booking system will continue to function even if the lighting controller is not active. This separation enhances the stability, flexibility, and maintainability of the overall system.

   1. SYSTEM ARCHITECTURE

      The overall architecture of the project is divided into two major subsystems: the Web Application Architecture and the IoT Lighting Control Architecture. These subsystems function independently but together support the complete smart turf management solution. The below given diagram explains the overall architecture of the sytem.

      Fig 1: SYSTEM ARCHITECTURE

   2. MODULE DESIGN

      The system is divided into two major modules based on functionality: the Web Based Turf Booking Module and the IoT-Based Lighting Control Module. Each module is designed independently so that the failure or modification of one module does not affect the operation of the other. This modular structure improves system reliability, simplifies maintenance, and allows future expansion without redesigning the entire system. The below given diagram explains the module design.

      Fig 3: WEB-BASED BOOKING SYSTEM DESIGN

      Fig 2: MODULE DESIGN

      The web-based module is the core component of the project and handles all user and administrative activities related to turf slot management. It includes features such as user registration, admin slot allocation, booking requests, payment verification, and booking confirmation. The module follows a role-based design where users and admins have different privileges and responsibilities.

      The IoT lighting control module is implemented as a standalone hardware system. It is designed only for remotely controlling the turf lighting using an ESP32 microcontroller connected to relay switches. Through the Arduino Cloud dashboard, the admin can control four lights from anywhere in the world using a mobile device and internet connection. Since this module does not depend on the website database or server, it provides an additional layer of flexibility and ensures that lighting operations continue independently of booking activities.

   3. WEB-BASED BOOKING SYSTEM DESIGN

The web-based booking system is designed to automate the process of managing turf reservations in a controlled and organized manner. The system ensures that only the slots created by the admin are available for booking, and every booking request goes through an approval process before confirmation. This structured design prevents misuse of slots, avoids double booking, and maintains accurate booking records. The below diagram explains web based booking system.

1. SYSTEM TESTING

   Testing is an essential stage in the development of any software system. It ensures that the developed system functions correctly according to the design specifications and meets the requirements of users. The purpose of testing is to identify errors, verify system functionality, and ensure reliability before the system is deployed.

   1. SYSTEM TESTING METHODS

      The system was tested using different testing methods to verify its functionality and reliability. Each module of the system was tested individually before performing complete system testing.

      Unit Testing

      Unit testing was conducted to verify the functionality of individual components of the system. Each module such as registration, login, slot booking, and admin verification was tested separately to ensure that it performs its intended function correctly.

      Integration Testing

      Integration testing was performed after individual modules were tested. This testing ensured that different modules of the system work together properly. For example, the booking module was tested along with the payment verification module to confirm that bookings are correctly processed and approved by the admin.

      System Testing

      System testing was performed on the complete system to ensure that all modules work together efficiently. The entire workflow including user registration, slot booking, admin verification, and booking confirmation was tested

2. RESULTS

Fig 7: Booking Request Page TESTING OF IOT LIGHTING CONTROL SYSTEM

Fig 4: Registration Page Login Page Testing

The login module was tested to verify that registered users can access the system using their credentials.

The system checks whether the username and password entered by the user match the records stored in the database.

Fig 8: Light Control System

Fig 5: Login Page

Fig 6: Slot Display Page

1. CONCLUSION

   The Smart Turf Booking and Lighting Control System was developed to improve the management of turf facilities at Sarah Sports Academy. The system provides an easy and efficient way for users to check available slots and book the turf online. It reduces manual work, avoids double booking, and makes the booking process faster and more convenient.

   The project also includes an IoT-based lighting control system using an ESP32 microcontroller and Arduino Cloud, which allows the admin to control the turf lights remotely through the internet. This helps in saving electricity and makes lighting management easier.

   Overall, the system improves booking management, reduces human effort, and provides a better experience for both the administrator and the customers. In the future, the system can be improved by adding features like mobile applications, automatic payment gateways, and notification systems.

2. ACKNOWLEDGMENT

We extend our deepest gratitude to Ms. A. Dhamayanthi for their invaluable guidance, encouragement, and constructive feedback throughout this research. Their expertise and insights have been instrumental in shaping the direction and quality of this work.

We also acknowledge the support provided by PSG Polytechnic College, whose resources and infrastructure significantly contributed to the successful completion of this

study. Special thanks to our colleagues and peers for their valuable discussions, suggestions, and motivation throughout the research process.

Furthermore, we express our appreciation to the authors and contributors of publicly available datasets and research literature, which served as a foundation for our work. Lastly, we are grateful to our families and friends for their unwavering encouragement and support during this journey.

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3. Brindha,S February 2020, Smart Voice Assistant for Educational Institution International Journal of Research in Engineering, Science and Management(IJRESM) Volume: 03 Issue: 02 ISSN:2581- 5792
4. Sharma V., Gupta A., Singh R. Online Sports Facility Booking System Using Web Technologies. In International Journal of Computer Science and Engineering (IJCSE), vol. 11, no. 2, pp. 112118, 2023. [5] Nair P., Joseph A., Mathew S. Design and Development of Smart Sports Ground Reservation System. In International Journal of Advanced Research in Computer Science, vol. 14, no. 1, pp. 5561, 2022